Overview

About This Role

Who We Are:

+ CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

+ CAE Defense & Security Mission: CAE’s Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

+ CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

+ Comprehensive and competitive benefits package and flexibility that promotes work-life balance

+ A work environment where all employees are valued, respected and safe

+ Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

+ Recognition, professional development, advancement and having fun!

Summary

Performs moderately complex administrative and office duties for an academic, managerial or technical unit. Performs various clerical duties such as filing, typing, copying documents for an individual, office, business unit, department, or other organizational group. Screens and transfers calls, arranges meetings, and compiles basic information for routine reports or other materials. Distributes mail, handles travel and accommodations, and maintains office supplies. Has intermediate word processing, spreadsheet, and graphics software skills. Normally performs tasks with work priorities and general instructions provided by the supervisor. Exercises judgment in selecting and applying established procedures correctly, and in determining when to refer problems to a supervisor.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Compose correspondence, reports and memos.

+ Arrange meetings and conferences and keeps minutes or records.

+ Prepare and maintain expenditure records or spreadsheets for site management.

+ Working with internal travel accounting and a designated external travel agency, make business travel compliant with the US Government Joint Travel Regulations and ensure the lowest reasonable travel itineraries are made while supporting the business objectives

+ Process travel requests and expense reports

+ Makes and schedules appointments and travel arrangements.

+ Scheduling and coordination of meetings and conference arrangements for associates as requested

+ Prepare Contractor Field Service Reports

+ Print & organize courseware material in binders for students

+ Assist management with training, scheduling and distributing work of associates.

+ Perform office functions regarding finances such as purchasing and maintaining an inventory of office related supplies or accounts payable.

+ Maintains timekeeping system for associates.

+ Answer phones, take messages and route calls.

+ Receive visitors and answer routine inquiries from team members regarding policies and procedures.

+ Prepare forms for and operate office equipment.

+ Perform research or gather other relevant information as needed.

+ Contribute to unit goals by accomplishing related duties as required.

+ Coordinate refreshments, meals and other support for meetings

Qualifications and Education Requirements

+ High school graduate or equivalent, preferably with business/administrative training beyond high school.

+ One to three years related work experience required. Administrative/office experience preferred. Education beyond high school may count toward experience. May be tested on appropriate computer skills as required.

+ Experience/Proficiency in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

+ Strong organizational, analytical, and interpersonal skills are required

+ Effective communication skills with all levels within an organization and strong customer focus is required

+ Must be able to handle multiple tasks simultaneously

+ Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

+ Experience working in defense contractor environment is a plus, but not required.

+ Active DoD Secret Clearance, or ability to obtain one required; Top Secret preferred.

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures.  Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval.  All government and proprietary information will be accessed and stored electronically on company provided resources.

+ Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf) .

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As “One CAE,” we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.

If you don’t see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at rh-hr@cae.com .

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying simulation training and critical operations support solutions. Above all else, we empower pilots, airlines, defence and security forces, and healthcare practitioners to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in more than 200 sites and training locations in over 40 countries. CAE represents 75 years of industry firsts—the highest-fidelity flight and mission simulators, surgical manikins, and personalized training programs powered by artificial intelligence. We’re investing our time and resources into building the next generation of cutting-edge, digitally immersive training and critical operations solutions while keeping positive environmental, social and governance (ESG) impact at the core of our mission. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.